Dr. Gary Chapman’s book, “The Five Love Languages,” is a well-known tome on five ways that humans tend to express and experience love for one another. Of the five, one is “Acts of Service.” That is, doing things for other people. As it is in life and relationships, so it is in business. Often, helping others through actions can provide benefits not only for the recipient, but also for the helper.

My friend Rick shared a story with me this morning, about a seminar and a lesson. I quote it here:

Once a group of 500 people were attending a seminar. Suddenly the speaker stopped and decided to do a group activity. He started giving each person a balloon. Each person was then asked to write their name on it using a marker pen. Then all the balloons were collected and put in another room.

The people were then let into that room and asked to find the balloon which had their name written on it within 5 minutes. Everyone was frantically searching for their name, colliding with each other, pushing around others and there was utter chaos.

I'm often asked about my personal productivity strategies, and the number one tip that I like to give out is the benefit of making habits of the things that you find valuable. It is said that it takes 21 days for form a habit, and that one must be committed to establishing it. I could argue that if you can remember to do something for 21 days, you've already made it a habit. If the habit I want to create is eating delicious cake every day, I suspect I could do without help. When it's remembering to floss, on the other hand, I might forget if I'm in a hurry, or even blow it off. In this case, I find that checklists help.

Applications like Todoist work for me, as they let me make a checklist of tasks and set them to repeat daily (or in some cases, on weekdays, weekends, or whatever schedule works for me). Initially, I had a single checklist, but I found this difficult to work with. Sometimes there are tasks that are expected on a given day but just aren't going to get done, often for very good reason. For example, one task I have is to make a daily journal entry about a particular topic. The problem is that the topic doesn't generate activity every day, so checking off this task when there is nothing to journal about is perfectly okay - but I get "credit" in the app for actually doing it. There is no way to mark it, as we'd say in the betting world, "no action."

My solution was to split out my list into two categories and then split those into two more. The two categories are health habits and all other habits. I treat health differently because many of the items are non-negotiable. Take my blood pressure medication, for example. That goes into the second split of "maintenance," which means that it's a "no excuse" task.

Tasks that aren't maintenance are improvement, and those are the ones that, more often than not, wouldn't get done if I didn't hold myself accountable. Improvement health tasks like working out or meditating (though that's becoming more attractive the more I do it). Improvement habits like committing to writing at least one sentence a day (hat tip to Stephen Barnes for this one).

In all cases, checking them off provides the dopamine reaction I'm after. I want to see, every day, 100% on maintenance tasks, and as close as I can get on the improvement tasks. If something can't be done regularly, I re-evaluate it to see if it must be dropped from the list or if I need to make adjustments to make it possible.

Bonus List: I have one for "Memorize." This is, obviously, anything I need to commit to memory. I put the text in a task and read it once per day and then check it off. After a time, the every-day repetition gets the job done and I can remove the task. Ask me to do some Shakespeare for you some time - this is how I memorized Dogberry's part in Much Ado About Nothing ;)

Do you think this would work for you? I'd love to hear thoughts and refinements! What would you add/change to this?

Consider this another strike against the "open floor plan" office - I'm refining my Pandora station to play the perfect workday mix. Since I get into the office around 0730, I can just turn it on low and get to work. On weekends, I even get to blast it because I'm often the only one here when I come in to get stuff done in peace. But as soon as 0930 or so rolls around, people start filtering in, and I have to go to the headphones. It's just not as comfortable.

Maybe it's me, but headphones get warm. I prefer the "big cans" like my coveted pair of DT-770 Pros. They sound great, but at work, getting up and moving while tethered with headphones is also a pain. And cow orkers never seem to know when I've got them on because I want music or because I am trying to get into the zone. With an office, a closed door makes this clear.

This isn't a rant. Honest. But I'm going to write one some day.